INCIDENT
AVIATION MISHAP RESPONSE PLAN

INCIDENT AVIATION MISHAP RESPONSE PLAN INDEX
1.	GENERAL INSTRUCTIONS		- Page 1
2.	HELIBASE/ HELISPOT INCIDENT	- Page 1- 3
3.	OVERDUE AIRCRAFT			- Page 4
4.	MISSING AIRCRAFT			- Page 4
5.	DOWNED AIRCRAFT			- Page 5

INCIDENT AVIATION MISHAP RESPONSE PLAN  DATE: 7/4/15	

The primary objective of an Aviation Mishap Response Plan is to prevent loss of life or property during aviation accidents and mishaps including, overdue, missing or downed aircraft incidents at or away from helibase or fixed wing base(s). Utilizing Aircraft Rescue Fire Fighting (ARFF) equipment, personnel and procedures will ensure effective response to any aviation incident.
GENERAL INSTRUCTIONS
•	This Aviation Mishap Response Plan (AMRP) Plan will utilize Agency/Unit aviation mishap response plans & guides, the Northern Region Aviation Mgmt. Plan, Northern Region Aviation Accident Prevention Plan and the IHOG Ch. 12 for planning and direction. A complete plan will be developed and implemented for the incident.  
•	The incident management team works for the host agency/unit. Once an aircraft is declared missing, the host agency/unit Aviation Mishap Response Plan will be implemented.     
•	The host agency/unit AMRP will be posted and discussed during helibase, airtanker and fixed wing base briefings. IMT aviation personnel are responsible for ensuring the implementation of the AMRP in coordination with the host agency. This form should be filled out to reflect that the agency AMRP is in effect.
•	The success of an AMRP is in planning, training and coordination with essential IMT members including the MEDL, LSC, OSC and local Unit Aviation Personnel.
•	Fixed wing bases will utilize Unit AMRP when dealing with downed, overdue or missing aircraft.

HELIBASE/ HELISPOT INCIDENT RESPONSE
GENERAL INSTRUCTIONS
l A complete plan will be developed and implemented each day for each helibase. See Aircraft Rescue Fire Fighting Plan Checklist below.
l Each day, specific ARFF duties will be assigned to helibase personnel during the morning helibase briefing. This organization is responsible for ARFF coverage for the helibase and fire area helispots during the assigned day. Alternates will fill in when the designees are not available. 
l ICP Communications Unit will be the point of contact during a aircraft accident incident.
lHelibase aircraft base radio and/or TOLC will continue to focus on aircraft flight following, TOLC and helibase operations including aircraft, equipment and personnel responding to an aviation accident or mishap. 
lThe success of an ARFF plan is in planning, training and coordination with essential IMT members including the MEDL, COML, LSC, OSC and local Unit Aviation Personnel.	

AIRCRAFT RESCUE & FIRE FIGHTING PLAN CHECKLIST- IHOG- Chapter 12, page 12-3 - Fire Protection and Crash-Rescue
1. Is crash/rescue equipment adequate to handle anticipated emergencies that may occur?
2. Has the responsibility for the supervision of C/R activities been clearly defined?
3. Are C/R personnel assigned specific duties?
4. Can C/R  equipment readily reach all portions of the air operations base area?
5. Are air operations base personnel familiar with procedures pertaining to C/R activities?
6. Have contacts and plans been made with cooperators for C/R assistance if needed?
7. Are C/R personnel instructed on the importance of not unnecessarily disturbing the aircraft wreckage for accident investigation purposes?
8. Are C/R personnel trained in first aid?
9. Have provisions been made to dispatch a ready-alert helicopter to the C/R scene for possible air evacuation?
10. Are fire suppression crews instructed to stand by while C/R helicopter is landing or taking off?
11. Do air operations base personnel understand their specific duties?
12. Are minimum levels of C/R training completed for assigned crews?
13. Have the pilots been informed of the C/R plan?
14. Are all air operations base personnel briefed on the plan?

AIR OPERATIONS BASE ARFF ORGANIZATION CHART

Assign air operations base personnel to each duty in the organization chart below. Also designate alternates.

4

2

3

MAP LEGEND
1- Helipad/ Ramp parking

       - C/R Kit

- EMT & Medical
- Rescue/ Parking Tender (at each pad during operations)

AIR OPERATIONS BASE ARFF MAP- Draw pads, traffic routes, location of extinguishers,  hoselays, location of ARFF equipment, etc.

Alternate List
Airbase Incident Supervisor-
Firefighting Supervisor-
Communications-
EMT-
Rescue Supervisor-

Date:	Approved by:	
AIRBASE AIRCRAFT RESCUE & FIRE FIGHTING TRAINING PLAN
Duties and Responsibilities. 
1. All personnel are responsible for responding “to small fires within their capability and training and to be able to rescue survivors of a crash in a safe, efficient manner”. (IHOG 12-1) 
2. All personnel are responsible for ensuring that their position is filled if they are not available.

Airbase Incident Supervisor- generally should be the helibase manager or fixed wing base mgr.
Responsible for: 
1. Safety of ARFF team. Second, safety of aircraft crew and pax.
2. Supervise an aircraft incident scene and training for a incident.
3. Ensuring people filling the Firefighting, Communication, EMT and Rescue positions know their duties and responsibilities.
4. Filling out Airbase Aviation Mishap Response Plan and posting on airbase display board.
5. Daily briefing of assigned ARFF personnel.
6. Daily assignment of the Primary Ready Alert helicopter and Secondary.
7. Overall placement and readiness of ARFF equipment, medical equipment, fire extinguishers and rescue equipment on the airbase.
8. Developing and implementing a training exercises on the airbase.

Firefighting- usually assigned to a parking tender (when ARFF unit is assigned, Crew Chief would assume this role) 
Responsible for:
1. Placement and readiness of fire extinguishers on the helibase
2. Knowing how to properly use fire extinguishers in an aircraft crash situation.
3. Planning, placement and operational use of all Firefighting equipment and personnel

Communications- usually assigned to the ABRO. Depending on the situation this responsibility may be transferred to the ICP Communications Unit.
Responsible for:
1. Establishing and maintaining clear and open radio or phone communication with ICP Communications, Medical Unit, etc.
2. Ensuring only pertinent information is communicated. 
3. Documenting times and major events.

EMT- usually assigned to an EMT off of a helicopter module or a Medical Unit EMT stationed at the Airbase.
Responsible for:
1. Placement and readiness of medical equipment on the air operations base.
2. Coordination with the MEDL.

Rescue- assigned to airbase personnel familiar with particular aircraft and extraction equipment. Responsible for: 
1.Placement and readiness of extraction equipment on the airbase.
2.Familiarization with Crash/Rescue diagrams (Appendix M- IHOG or similar) and briefing by Pilot(s) on aircraft.
2. Knowing how to properly use equipment in an aircraft crash situation.
AIRCRAFT INCIDENT with POTENTIAL
Definition- An occurrence other than an accident, associated with the operation of an aircraft, which affects or could affect the safety of flight or helibase operations.
Aircraft Situation	Date/ Time	Procedures and Contacts	Remarks- who, what, where	
Aircraft reports problem on deck or during approach or departure from base.		1.Notify Airbase
Notify ASGS, AOBD or FWBM
2.Airbase notify ARFF units on deck frequency 
xxx.xxx
3.If aircraft is in the air, direct to emergency pad #/ runway
4.ARFF units respond
5.Clear adjacent pads/ parking of aircraft, vehicles & personnel direct to designated alternate location
6.Divert inbound aircraft until clear or divert to designated alternate base
7.Non-adjacent aircraft & vehicles on “ready” status until incident cleared	
	
Aircraft reports problem away from base		1.Notify Airbase
Airbase notify ASGS, AOBD, or FWBM
2.Airbase notify ARFF units on deck frequency
xxx.xxx
3. locate aircraft (use other aircraft—AFF)
4.ARFF units respond
5.Divert other non-essential incident aircraft from area or return to base		

AIRCRAFT INCIDENT OR ACCIDENT
Definition- An unplanned event that results in damage (minor/substantial) and/or injury (minor/serious) when associated with the operation of an aircraft.
Aircraft Situation	Date/ Time	Procedures and Contacts	Remarks- who, what, where	
Aircraft incident or accident on base		1.Notify Airbase
Notify ASGS, AOBD, or FWBM
2.Airbase notify ARFF units on deck frequency 
xxx.xxx
3.If aircraft is in the air, direct to emergency pad #/ runway
4.ARFF units respond
5.Clear adjacent pads/ parking of aircraft, vehicles & personnel direct to designated alternate location
6.Divert inbound aircraft until clear or divert to designated alternate base
7.Non-adjacent aircraft & vehicles on “ready” status until incident cleared		
Aircraft incident or accident away from base		1.Notify Helibase
Helibase notify ATGS/HLCO
Helibase notify ASGS, AOBD or FWBM
2.Helibase notify ARFF units on deck frequency 
xxx.xxx
3.Utilize other aircraft or AFF to locate aircraft
4.ARFF units respond (via vehicle or aircraft)
5.Divert other non-essential incident aircraft from area or return to base		

OVERDUE AIRCRAFT
Definition- An aircraft is considered “Overdue” when the pilot fails to check-in within the time frame specified in the agency’s flight following request, or when an aircraft operating on an FAA (VFR) Flight Plan, fails to arrive within 30 minutes past ETA, and its location cannot be established.
 Aircraft Situation & timing	Date/ Time	Procedures and Contacts	Remarks- who, what, where	
Aircraft misses 1st 15 minute check-in 		1.Attempt to contact via radio, direct or relay (use ATGS/HLCO, other Incident A/C or line personnel) or through phone calls. Dispatch, AFF.	xxx Dispatch:xxx-xxx-xxxx	
Aircraft misses 2nd 15 minute check-in.		1.Continue attempts to contact via radio, direct or relay (use ATGS/HLCO, other Incident A/C or line personnel) or through phone calls. 
2. Notify AOBD, ASGS, or FWBM
3.Contact vendor base.		
No Contact after 30 minutes.		If no contact has been made past 30 minutes initiate procedures for “Missing” Aircraft.		

OVERDUE AIRCRAFT INFORMATION- Complete as much as known.
1.Name of Pilot(s)
	2. Name of Passenger(s).  How many?	
3. Aircraft Registration Number.  N
	4. Type of aircraft.	
5. Color of Aircraft.
	6. Type of Mission.	
7. Last known location, time, Lat/long.
	8. Departure point and time.	
9. Destination and ETA
	10. Amount of fuel or fuel duration.	
11. Vendor.

MISSING AIRCRAFT
Definition- An aircraft is officially missing when its fuel duration has been exceeded and the aircraft’s location is not known.
Missing aircraft procedures may be initiated prior to fuel exhaustion time.
The Missing aircraft designation requires that all the items on the Overdue Aircraft check-list are completed and available for reference purposes when conducting this phase.
Aircraft Situation & timing	Date/ Time	Procedures and Contacts 	Remarks- who, what, where	
Aircraft is declared “Missing” 		1.Initiate Host Agency/Unit AMR Plan for Missing Aircraft. 
2.Contact Host Agency/ Unit Aviation Officer and dispatcher.	xxx Dispatch: xxx-xxx-xxxx

Aviation Operations: xxx
xxx-xxx-xxxx	

DOWNED AIRCRAFT- Away from Aircraft Rescue Firefighting Equipped Airport
Downed aircraft notification may be the result of a search effort for a missing aircraft or may be an initial report from a person or persons observing the mishap occurring or locating a yet unreported missing aircraft.
The initial action; by the reporting party should be the location (geographic, Lat/Long, etc.) of the downed aircraft. That information will be forwarded to the Host Agency/Unit Dispatch Office. The dispatch office then becomes the action office for response, rescue and notification.

DOWNED AIRCRAFT- Away from Aircraft Rescue Firefighting Equipped Airport (continued)
Incident Air Operations personnel may be the first responders to a downed aircraft site, due to proximity of incident aircraft, personnel and the use of a ready-alert aircraft at the incident helibase(s). This response must be coordinated with the Host Agency/Unit. Establishment and maintenance of communications with the  downed aircraft response team is critical.
Documentation of all actions, activities, contacts, conversations, aircraft and personnel dispositions and times is required.
Aircraft Situation & timing	Date/ Time	Procedures and Contacts 	Remarks- who, what, where	
Aircraft is reported “Downed” 		1. Contact Host Agency/ Unit Aviation Officer and dispatcher. 
2. Initiate Host Agency/Unit AMR Plan for Downed Aircraft.	xxx Dispatch: xxx-xxx-xxxx

Aviation Operations: xxx: xxx-xxx-xxxx	
Location of downed aircraft is known.
		1.Incident aircraft and personnel may be dispatched in coordination with the Host Agency/Unit AMR plan.		

DOWNED AIRCRAFT INFORMATION- Complete as much as known.
1.Name of Pilot(s)
	2. Name of Passenger(s).  How many?	
3. Aircraft Registration Number.  N
	4. Type of aircraft.	
5. Color of Aircraft.
	6. Type of Mission.	
7. Location of accident, time, Lat/long.
	8. Date and Time of Accident.	
9. Injuries or Fatalities- need for medical/coroner
	10. Name, address, telephone # of reporting party	

DOWNED AIRCRAFT- Within Airport Aircraft Rescue Firefighting Equipped Airport
The planning for a mishap within the airport Aircraft Rescue Firefighting (ARFF) response area must be coordinated with the ARFF authority associated with the commercial airport. Incident air operations base planning must include obtaining and posting the airport’s (1) ARFF Plan, (2) emergency alarm/notification procedure and (3) the ARFF grid map of the response area. Incident planning and response must be secondary to established airport ARFF planning and response, unless otherwise coordinated and documented. 
Observations of an aircraft accident within the ARFF response area should immediately report the incident as provided by the AMR Plan or as the quickest alternative, notify the Host Agency/Unit dispatch office.
The local AMR Plan becomes primary in the initial rescue effort, with the Agency being secondary. Do not interfere with the established plan or, through lack of knowledge, duplicate efforts, which lead to confusion and delays in saving lives. Coordinate assumption of control of the accident site (or removal of the aircraft) with the Airport ARFF authority, the FAA and local law enforcement authority.
Documentation of all actions, activities, contacts, conversations, aircraft and personnel dispositions and times is required.
Aircraft Situation & timing	Date/ Time	Procedures and Contacts 	Remarks- who, what, where	
Aircraft is reported “Downed” 		1. Contact Host Agency/ Unit Aviation Officer and dispatcher. 
2. Contact Airport ARFF Unit to activate ARFF plan.
3. Notify ASGS	xxx Dispatch: xxx-xxx-xxxx
Aviation Operations: xxx: xxx-xxx-xxxx
	
Location of downed aircraft is known.
		1.Incident aircraft and personnel may be dispatched in coordination with the Airport ARFF Unit and Plan.
2. Contact Airport ARFF Unit to activate ARFF plan.